Review club emergency response and communications plans and establish flexible leave policies and procedures for staff during an epidemic.
- Educate staff on hygiene, sanitation and food handling to learn about epidemic prevention and control.
- Educate staff to recognize the symptoms of COVID-19 and to act responsibly if they detect or exhibit symptoms.
- Develop a monitoring system to track staff absences due to illness.
- Encourage staff to practice healthy behaviors (staying home if ill, coveringcoughs, washing hands often).
- Provide supplies (tissues, soap, single-use gloves, disposable wipes).
- Encourage staff to frequently clean their phones, POS/keyboards andtablets.
- Look at cross-training for critical jobs. Ensure every role at your agency has at least one or two others who could perform the job if necessary. Back-up plans are critical – especially for payroll and employee benefits.
- Consider ancillary workforce. Do you have access to contractors? What jobs could they do? Have job titles and job descriptions determined. Contact them to ensure you know if they may be available and at what cost.
Explore flex working options
- Determine policies and practices, such as telecommuting and flexible work hours.
- Supervisors should educate employees that if they become sick they should telework instead of coming into the workplace until symptoms are completely resolved.
Decide how to handle an increase in absenteeism
- Determine how you will operate if absenteeism spikes from increases in sick employees, those who stay home to care for sick family members, and those who must stay home to watch their children if dismissed from school.